Running an office is expensive. Not just the rent and rates, but all the I.T. equipment, software and services that many businesses use. But there are alternatives. Here are four ways you can decrease your office IT spend and give a huge boost to your bottom line.

Leave Staff To Their Own Devices

Instead of buying an expensive set of computers for staff to use, why not get them to use their own? It’s a flexible way of working that fits in well with modern life. If your staff are commuters, for example, they probably use their laptop on their way to work anyway.

There are some security issues to address, but if you cover yourself for these you should be fine. Many people prefer to use their own computers at work, and that number is rising by the year. Setting up computer networks can be incredibly expensive, but if you leave out the hardware you will be amazed  at how much you can save. Why not try and break the computer buying cycle for your business?


Picture credit – Flickr

Invest In A Managed Print Service

If you do keep your hardware and have everything connected, are you aware of how much it costs you? Even things like printing documents and faxes can add a lot to your office’s IT spend, and it can get out of control very quickly.

If this is the case for your company, it could be worth investing in a managed print service. PrintSync are Document & Print Management experts, and they say that print management can save businesses money in many areas. You can implement authorised usage, and track every single print job back to the person who made it. It’s a great cost cutter for mid-to-large businesses.

Use Open Source Software

Open source software is more of a viable option for small businesses, but medium-sized companies could also benefit. Depending on what software you are using, and how large your organization is, open source alternatives can be much cheaper to use.

The very nature of open source is that constant improvements are made so that you won’t get left behind too far from the major technology developments. Look into Open Office for a great alternative to Microsoft Word, for example.


Voice over Internet Protocol has become very popular with modern businesses in recent years. For those that don’t know, VoIP is a form of communications. It is similar to the traditional telephone but instead uses an Internet connection.

There is healthy competition around, with Skype and Nextiva winning plenty of plaudits from small businesses. However, you will need to sign up to a service provider, and while costs for small businesses are next to nothing,  they can be significant for larger businesses.

Have you been involved in cost saving exercises for your IT department? We would love to hear about it. What savings have you made, and which areas have benefited? Have we covered all the bases or do you have any other suggestions? Let us know and share the knowledge!